examples of key achievements for executive assistant

Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes. Stay updated with continuous learning for all Microsoft applications including Outlook, Excel, Word, PowerPoint, etc. Great adds, Dani! Guardian. Do not include irrelevant accomplishments (e.g. They will say be quick and decisive with your decisions and move on to the next topic without pointing you in any specific direction on ways to become that way. 2. This article served as a great reference tool and a great reminder of those little and not-so-little details I need to focus on to be effective in my workplace. It appears on 16.0% of resumes. FAQ You also need to be able to communicate strategy clearly and accurately, as well as be persuasive from time to time. This could be anything that had a positive impact on the individual/team you supported or the business as a whole. Administrative leader with 20+ years broad-ranging experience providing executive support across legal, hospitality, healthcare, and real estate industries. The numbers might seem significant, but if only 20 people out of a 500-person company actually took the survey, then the results might not tell a conclusive story after all. Its no doubt that Executive Assistants are tasked with a wide range of tasks its what makes them rockstar employees! Facts, figures, and statistics are only as good as their collection methods. The best thing to do is to own up to it. Getting your CV and cover letter right is a crucial step in applying for any job. A: The EA function has transformed from a supporting role to more of a strategic partner. Excellent content! Keep up with the shifting expectations, and increase your ability to think strategically by building up analytical skills. Big career change but this blog is inspirational. I wait until I have time to read the whole thing because its always jam-packed with helpful information and resources I want to explore in greater detail. They reflect emotional, emotional, and professional success. 1. Communicate more than you think you need to. Visualize your hypothetical actions and expand your thinking skills through. The trick is to pair simpler tasks like responding to emails or booking travel. Highly organized and detail-oriented, with a proven ability to manage business office functions, provide executive-level support, and facilitate smooth operations and successful project deliverables. BUILD A PERFECT RESUME. How to write self-assessments effectively. Attained X certification. While theres a grain of truth to the idea of the EA as gatekeeper, this description barely scratches the surface of all the value that you provide. If you are able to apply those experiences to the skills your prospective employers are seeking, those are perfect examples to highlight as accomplishment statements on your resume. EA courses. word processing software (e.g., Microsoft Word & Google Docs) spreadsheet software data entry (e.g., Microsoft Excel) database management. Accomplishment statements, on the other hand, can help set your resume apart by explicitly narrating what youve achieved in your career. Summary : Self-starting Payroll Assistant professional that is capable of effectively functioning with minimum supervision on a daily basis. Praised by each for problem-solving and quick thinking. Have a look at our administration executive assistant resume example written to industry standards that will help you write a winning job application. A statement such as, "Monitored multiple business accounts of $400,000 to $500,000 for six . Member Reviews Q: What are the most important skills to learn as an executive assistant? Here is a hack for adding measurable accomplishments examples, even if you absolutely can't come up with numbers: Consider using less-specific superlatives such as "first," "only," "best," "most," "top," and "highest" to describe your accomplishments. To craft statements that can really bring your achievements to life, consider the following four guidelines: The more relevant detail you can provide in your accomplishment statements, the more impressive they will be for the hiring managers who read your resume. It explains with simple words what the profession is about. Use as much detail as possible, especially when discussing specific accomplishments. Both an art and a science, negotiating mystifies many. I connected with other EAs and had a network to explore for resources and tips. Here are the key facts about finance assistant resumes to help you get the job: The average finance assistant resume is 359 words long. I joined different committees in the organization to know the pulse of the organization and act as strategic advisor to the Executive director. Received X award/designation. Service supervisor performance appraisal. Website Accessibility Policy, Exciting Employee Engagement Ideas Next, youshould impress recruiters bysharing your qualifications and professional development. Executive Assistant Responsibility #3: Sending Gifts From an employee appreciation gift to a large swag order, many times it's an Executive Assistant's responsibility to find the perfect gift for any scenario. Some crucial traits to include in your resume are . After your conversation, write down the two or three biggest takeaways from your conversation. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. Excellent article! Communicating this information to the wrong people is highly unprofessional and can be a threat to the business. Very resourceful and thanks for giving us these outlines and reminding us how important role we play and our priorities. Use our CV builder to create a winning CV in minutes with professional templates and pre-written content for every industry. Remember, execs want to be able to bounce ideas off you or gauge your reaction to proposed solutions. Heres the thing. However, as weve heard time and again from Executive Assistants, some degree of multi-tasking is essential to the role. Let your boss know the situation and work together to remedy the situation. By submitting this form, I agree that UMass Global may contact me about educational services by voice, pre-recorded message and/or text message using automated technology, at the phone number provided, including wireless numbers. Not only is this a great way to network within your company, but before long youll have built the foundational knowledge you need to provide valuable insights to your boss. I now know the areas where I need to improve. Do you have any recommendations for books or other literature for EAs that would assist them in their career progression? Heres something else to consider when it comes to communication a good EA knows that real talk rules the day. Also, see the 18 Career Assessment Examples. Assistants can achieve more success and add more value when they develop not just their emotional intelligence, but their listening intelligence as well. The following items are some of the main responsibilities of an EA: - Complete administrative tasks in a professional and timely manner, - Coordinate scheduling and calendar management, - Coordinate travel and accommodation arrangements for executives and partners. Completed a high volume of laboratory tests with accuracy and in accordance with SOPs. EAs deal with people lots of them. Administration executive assistant cover letter. But these werent normal circumstances. However, an opportunity to enter into this field has literally arisen out of nowhere. No matter which industry youve set your professional sights on, writing a top-notch resume is essential. According to US News, a position as an executive assistant is considered one of the top 10 jobs to hold in the modern business world. Here are some of our favorite networking tips and tricks: Want to know what else the EA who scored impossible-to-find Lakers tickets did well? What theyre looking to learn is how well you performed them. Thoughtful Employee Appreciation Ideas An executive assistant salary varies according to the job experience and expertise of the professional. Which, of course, means their assistants do too. Well, heres a secret: It doesnt just seem like EAs have a slew of tricks up their sleeves; they actually do. Being proactive helps everyone. Thanks, Amerilda! As outlined by the. Leader Support: Initiate daily touch base meeting whether in person or virtually to confirm the day's priorities, clarify assignments, and resolve open issues. Most of the skills listed in this article simply arent possible without good communication. Tania Talk soon! The best EAs become trusted confidants and counsel for their execs. Create a travel management policy to establish maximum spend on expenses and subsidies and cut spending by 10%. Implemented an in-memory database for the ecommerce site that increased page speed by 14%. should reflect your technical industry knowledgesuch as administrative assistance, management, and technology. Sometimes, different jobs will require synonyms of the same skills, so it is important to read the descriptions carefully. For example: "Accomplished administrative assistant strong communications skills, strategic . However, the following skills are often considered core qualities of an executive assistant: Calendar management You should be used to managing complex calendars and scheduling requests EAs normally take on complete accountability for every detail in their executives or teams schedule! 2. Secretaries routinely collect cash and credit card payments from clients, transfer business funds to satisfy invoices and ensure the accuracy of account ledgers. Santa Clara University has a fantastic resource page on developing negotiating skills. Most hiring managers already have a firm grasp on the duties associated with varying roles anyway. You can still list less relevant work experience, such as part-time roles or internships, but try to focus on drawing out any relevant transferable skills you gainedfrom them. You might have a hand in some pretty big decisions, ones that affect the future of your company and the livelihoods of the people you work with. However, generic hobbies such as 'going out with friends' or 'shopping' won't add any value to your application. Pro-tip from The Assist: Its better to be safe than sorry. Reduce company operation costs by 20% by researching and securing alternate vendors. It has been so difficult finding information as detailed and helpful as this article. The following websites have quoted the following figures for an executive assistant salary: Glassdoor: $41.4 k - 81.7k / year. a motivated individual who is known for taking the initiative and skilled at meeting challenges and deadlines. About For your earlier positions, focus on the industry or technical knowledge you gained. Remember, you have a perspective that very few in the company have. Thanks for writing and posting! Trusted confidant. Example #3: "I loved working with my teammates. Most hiring managers already have a firm grasp on the duties associated with varying roles anyway. To wrap your mind around ways to effectively present your achievements to hiring managers, it can help to try using the Challenge-Actions-Results (CAR) approach: Once youve identified which accomplishments to highlight, you need to figure out how to actually write about them. Theres no doubt that you have an important job, as does the executive with whom you work so closely day in and day out. Thank you! Perhaps this is part of the networking or communication items but Ive found that when people think youre kind, they are much more likely to negotiate with you, work well with you and be willing to do favors when you need them. Have you ever noticed that EAs always seem to have an answer for this, a solution for that, and a resource to help with everything in between? Hi Susan! For example, instead of "was responsible for," try "executed." Alternatively, vague words such as "handled" can be replaced by more impactful terms such as "established." Some more powerful action verbs for executive assistants are: Arrange Assist Coordinate Correspond Delegate Distribute Establish Generate Operate Oversee Publicize Record Schedule Therefore, a strong background in management will make your resume stand out and shows you are a versatile and capable candidate. Tailor your more recent assistant positions to focus on management skills by discussing the teams you managed and what they were able to accomplish. She used negotiating skills to nab tickets that everyone wanted. Quick Tip:If you have one, add a link to your LinkedIn profile. If you have recently graduated college, your education section goes above your work experience and should be more detailed. I really enjoyed reading this and it makes me (again) feel proud being a PA. We could not be in this job if we didnt really enjoy what were doing. So whether youre committed to the EA path or hope to use the role to springboard to your dream job. Do you have an even seesaw, or does it skew to one side? Please enter your phone number to proceed. 5th coordination meeting of activists and coordinators of the campaign the coordinator. Here are 11 additional hard skills you should highlight on your administrative assistant resume: proficiency with email platforms (e.g., Gmail & iCloud Mail) knowledge of fax machines, projectors and scanners. One of the most impressive EA feats Ive ever seen was a few years back at an LA tech company. Start off your own list of resources with our favorite secret: The Assist is a welcomed email every Tuesday. UMass Global puts education excellence within your reach at competitive undergraduate and graduate tuition rates. However, generic hobbies such asgoing out with friendsorshoppingwont add any value to your application. Many EA articles/books give very generic advice with no real supporting materials to accompany it. Great article! Consider the leverage on both sides. Its a simple 60-second online qualification process, and some businesses are reaping 7-figure awards. Answer all phone calls within 3 rings and reduce hold time to less than 3 minutes. Since many executives want numbers to back up decisions, its important that EAs know how to question sources. Taking the time to fully utilize these tools will help with your overall productivity and can assure your executive that you are prepared for any tool that comes across your path. A strong EA develops or improves organisational systems, so make sure to give examples oftimes youve juggled tasks and met demanding deadlinesthroughout your CV. A great read ! True, youll rarely have all the information you need. Executives can live in a bubble. This cover letter example is specifically designed for Executive Assistant positions in 2022. Identify how the employee meets his personal goals as well as the goals of the company. Heres what Wulfhart says you should do when making an important decision: Dont choose something just because youre supposed to., Remember that doing something trumps doing nothing.. 4. Anything we missed? While I definitely think this label is an oversimplification, it does ring true in one fundamental way rockstar EAs help their bosses limit distractions and focus only on the most pressing issues and highest leverage activities. Within this section, try to demonstrate as many skills as possible and showcasehow your actions benefited the staff you supported. Set meetings and manage calendar events for the office one month in advance. Have I identified and resolved a problem that others didnt see? Evaluate the world through a logical lens. A good EA sums up the situation, gathers the necessary info, asks the right questions, and then most importantly, acts. Record them regularly, or even at the time, instead of having to remember everything at the eleventh hour. Heres another hat to add to the long list that the average EA has to wear personal IT professional. As you come closer to writing your own accomplishment statements, you may want to see some concrete examples. Keep sharing more like this. This website uses Google Analytics to collect anonymous information such as the number of visitors to the site, and the most popular pages. Executive Assistant at an. I need two courtside seats to tonights Laker game.. Example 2: Use prioritization skills to complete high-importance tasks before working on low-importance tasks. EAs are expected to dabble in things as wide and varied as project management, event planning, internal communications, and setting SMART goals so that it all (actually) gets done. To build more analytical thinking skills, the education experts at Udemy, an online learning platform, recommend a variety of simple steps. Earn your bachelor's degree, master's degree or certificate at UMass Global, a regionally accredited university. Of course we are all humans and sometimes we commit mistakes. I do not have a background that would typically lead one into this position. 3. But at the end of the day, the odds are that most decisions wont be life or death. Keeping this cookie enabled helps us to improve our website. Take a look at the Career Search category within UMass Globals blog. Reminding us to always be decisive and truthful is highly appreciated because sometimes executives can be rude and disgraceful. Remember to list any extra qualifications or memberships you hold, too, such as typing qualifications or administrative courses from the Institute of Administrative Managementor LCCI. If youre entering the industry as a graduate, you should place more focus on this section, discussing relevant modules from your degree and the transferable skills you picked up. By now, recruiters will have gained a high-level view of your abilities and will be itching to find out more about your experience to date. When you hear a statement or read a piece of news, consider if it could be proven or not. Have been involved in a team effort that produced a specific result? If youre browsing an online board or attending an event and hear of another EA in need, offer your services immediately. amounts of money you invoiced and billed. Have I helped improve communications or relations between groups? Won X award/competition for Y consecutive years. This website uses cookies so that we can provide you with the best user experience possible. Great Article. Hungry for even more of the guidance, University of Massachusetts Globals Career Development Center, offers to its students? It can seem like some people are just born with a certain je ne sais quoi that inspires others to do their bidding, and maybe they were. You can copy the examples below, paste them into your resume and make minor adjustments: enter your actual metrics and KPIs and list projects and initiatives in which you participated. Employers are always looking for executive assistants with strong communication, organizational, and problem-solving skills. The HR manager is charged with ensuring that all employee files are kept up-to-date and that those files maintain required employee information. This is a fantastic article. Oftentimes Executive Assistants are seeing projects through from beginning to end, and working with different departments to get things done. Tailor your resume and optimize for applicant tracking systems with Jobscan. A skills section should include key executive assistant skills that reflect the job posting and brief descriptions of how they fit into your executive assistant background. Answer all phone calls within 3 rings and reduce hold time to less than 3 minutes. Record your achievements in real-time. Caroo.com You interact with employees at all levels and probably work with tons of departments. Highlight Your Special Skills Are you a whiz with spreadsheets? It is not yet official but I have an interview via phone in a few days. Simply select a task, set a timer for about 25 minutes, and focus only on that task until the timer runs out. thank you. Definitely prioritize your focus-intensive tasks and knock them out one by one. It appears on 9.6 . Plan training event for 60 attendees including lodging, catering, transportation, off-site events, and travel visas; save $8K in expenses compared with the last training event.Thank you for reading, from Team ManageBetter. Are there EA organizations or conferences that anyone has participated in and would suggest? Just whilst going through all the sections, how much work, attention to duty, attention to all kinds of everything, I should have been paid in gold. This will allow time-strapped recruiters to instantly see that youre a perfect fit for the role. Below are some of the top executive assistant, View full results and optimize your resume. Yes, we know, multi-tasking is a myth. Good read and resources that I will be going back to again and again. Whether its news about an upcoming acquisition, HR matters, financial reports, or trade secrets, top-level executives constantly deal with sensitive information. Internally, you interact with employees at every level within the org, from entry-level contributors to managers, all the way up to the c-suite. This can get confusing when it comes to recognizing the difference between abilities, duties, strengths and accomplishments. Doing so might be the difference between diffusing a fraught situation or throwing your boss to the lions (something she definitely wont appreciate). For instance, if your experience has taught you that your boss is sharper in the morning hours than after lunch, schedule that tough meeting in the morning, not the afternoon. Administration Job Hunting. Crafting a resume that highlights your strengths as an executive assistant makes you an impressive candidate whether you are networking or applying for a new position. Handcrafted in Los Angeles. Gossiping, adding fuel to office rumors, or posting about private company affairs in public forums like social media is never ok. Of course, mistakes happen. We will then cover both the annual review and your mid-year reviews. They allow you to highlight your achievements that are most relevant to the position youre seeking. Thanks for the many resources! As an Executive Assistant, Id bet youve been called one of the above labels before. Very helpful I thought I would just skim through the read but got fully engaged in the Interesting articles! You are simply amazing. Also served as department Office Manager. Showing the arc of your career as an executive assistant demonstrates to recruiters that you are focused on growth. Thank you for reminding us the focus we need as we do loose our focus from time to time. Take time each quarter to research best practices and skill up. Being able to master everything from Slack Office Management Bots to Microsoft Power Automate. Executive assistants, as an integral part of any office, master many important skills throughout their careersbut how do you represent those skills on your resume? Sample Resume Achievements - Key Achievements for Resumes. Save my name, email, and website in this browser for the next time I comment. Executive Assistant Examples, Skills, and Keywords, Manage and coordinate multiple extremely active calendars concurrently and ensure schedules are followed and respected, Serve as Office Manager; supervise the Receptionist, order and maintain office supplies and inventory, write and edit business correspondence, and create and organize confidential files, Collaborate closely with VP of Finance and VP of Vendor Management on CEO-directed projects, Charged with implementing a corporate credit card program and corporate travel program, Provide subject matter expertise to Human Resources (HR) and Legal departments on employee-related matters and training; coordinate all details and catering for employee meetings, Support the CEOs multiple other non-IT businesses (fast-food, hair salon, and childrens entertainment); assist with all business aspects from start to finish, Performed heavy calendar management of numerous calendars, processed all expense reports, and made all domestic and international travel arrangements, Assisted with Board of Directors meetings and events, coordinated all executive meetings (in-house and away), and oversaw meeting preparation, Maintained and updated Salesforce database (via Salesforce website or Cirrus Insight); conducted hospital and healthcare research via Definitive Healthcare website. Maintain 100% I-9 Form compliance. Learn more about admissions requirements, the application process, and how to order transcripts. The ideas youve shared will be helpful for future purpose and reference. How else can you get more done in the same amount of time? You can too. Pro-tip from The Assist: Part of developing a thicker skin is to remember not to take things personally. I agree that being kind is key. Below are executive assistant resume samples that demonstrate the candidates skills and experience in the best light. Toss out a win or lose mentality. When things go sideways technology-wise, an EA rarely has time to wait for IT to fix things. A fantastic article, just what I was looking for. These goals can be linked with performance reviews and should be SMART goals: Specific, measurable, achievable, realistic, timely. Pay it forward. It should give you a good steer onhow to display your experience in a way that isnt overwhelming, and is easy for recruiters to scan through. In addition to the usual professional tools like Microsoft Office or Googles G-suite, todays EA has to be proficient in the myriad systems, apps, and plugins that executives use to do their jobs. Professional problem solver. , abilities are what youre capable of doing, duties are what you have already done and strengths are what you do well. Its an overlooked way for EAs to swoop in and be the company hero. thank you for sharing such informative and worth reading topics. Start your statements with impactful language, such as. Considering that the average corporate job opening attracts. This is a good example of a job brief or introduction to your job description since it includes a summary of the executive assistant's role. It will detail both the job titles you have held and what you have contributed to other companies. This resulted in the law firm having more satisfied clients. While writing your EA CV, the most important thing is to keep your target role in mind and ensure youre meeting all the requirements listed in the job ad. simple 60-second online qualification process, Top Skills for Dedicated Executive Assistants, 5. 4. This was a great article! Focus less on your job duties and more on what you actually accomplished. Another recommendation is to communicate priorities when you are working for more than one Executive. If you tend to fall into this trap, try time blocking your calendar. Focus only on skills and experiences that are relevant to the job youre seeking. For example, organising charity events, leading a sports team, running marathons or volunteering at a care home show your character and dedication - so are worth adding to your CV. To ensure your CV content is organised logically and is easy to follow, work to the following sections: Now, Ill go through each CV section in more detail, teaching you how to write content that lands you interviews. Trust is probably the single biggest determining factor when it comes to success in the EA role. Thanks Madison! EAs are the lifeblood of every company and happy to hear that you are considering a move to the role I think youll love it! Managed a case load of up to 3 critically ill patients during a 12hour shift, creating a . Pro-tip: EAs are expected to fix countless problems on the spot, and often that means helping your executive with their tech. Excited to hear that the list was helpful! Create personal deadlines to help achieve these goals. However, it does not matter how qualified you are for the position if your resume does not accurately represent your abilities. 2. Freelance Executive Assistant 2013 Worked as temp executive assistant for 4 execs from mid-sized businesses.

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